FleetBooks Book a demo

For sand & pad haulers running 5 to 30 trucks

Load tickets in.
Paychecks out.

FleetBooks pulls your Fleet-Dash load tickets, catches the ones sent twice, builds every driver's weekly settlement, and bills your customers. Payroll that ate your Sunday takes about twenty minutes.

Start a free trial See how it works

Built inside a working sand-hauling fleet first. No contract. Cancel any month.

Example settlement. The second BOL 40893 came in twice and was held back automatically.

Sound familiar?

Payroll night shouldn't need three screens and a calculator.

  • Copying tickets out of Fleet-Dash into a spreadsheet, row by row. Then doing it again for invoices.
  • Paying a driver twice for the same load because the ticket got sent twice. And finding out a month later.
  • Drivers calling to ask what they made this week. Every week.
  • Not knowing which truck, pad, or customer actually makes you money. Until the accountant tells you in April.

FleetBooks puts tickets, pay, invoices, fuel and the bank in one place, so each number only gets entered once.

How a week runs

Four steps from the pad to payday

1

Tickets come in

Drivers turn in load tickets in Fleet-Dash or snap a photo in the FleetBooks driver app. Tons, pad, truck and ticket numbers land on their own.

2

You approve

Look over the week's loads. Doubles are already flagged and kept off the pay. Fix anything, then approve.

3

Settlements build

Each driver's pay is figured from their own rate, with detention, advances, escrow and fuel taken care of. Post it and it's locked.

4

Customers get billed

Turn the same approved loads into invoices, record payments, and see who still owes you on the aging report.

Everything in one login

What's inside

Made for haulers who get paid by the ton or the load and run their own trucks and owner-operators side by side.

Payroll

Driver pay & settlements

Pay by the load, ton, mile, hour or percent. Extras, advances, escrow, lease and loan deductions carry week to week. Printable statements, W-2 export and 1099-NEC totals.

Fleet-Dash

Load import with double check

Load Ticket BOLs sync straight in and match to your drivers. A ticket sent twice gets flagged and stays unpaid until you say otherwise.

Dispatch

Assign driver and truck

Put a driver and truck on each load and see who's on what today.

Billing

Customer invoices

Invoice from approved loads, take partial payments, and watch the aging report so nothing slips past 60 days.

Fuel & IFTA

Fuel cards and IFTA worksheet

Import Comdata, EFS, WEX, Pilot or Love's files. Get MPG by truck and a quarterly IFTA worksheet with miles and gallons by state.

Books

Bank import and reports

Bank transactions sort into trucking categories on their own. See profit by driver, truck, customer and pad for any date range.

For your drivers

Drivers check their own pay

Every driver gets the FleetBooks app on their phone. Nothing to install from the app store. They open a link and sign in.

  • See the loads they're assigned
  • Send ticket photos from the cab
  • See each week's pay and statement
  • Fewer calls to the office on Friday

Pricing

Priced by trucks, not by users

Every plan has every feature, unlimited office logins, and the driver app for all your drivers.

Early customer price First-year price for the first fleets that sign up.
Up to 5 trucks

Starter

$99$149
per month, first year
  • All features
  • Driver app for every driver
  • Email support
Start free trial
6 to 15 trucks

Fleet

$199$299
per month, first year
  • All features
  • Driver app for every driver
  • Phone support
  • Help moving your old data in
Start free trial
16 to 30 trucks

Pro

$349$499
per month, first year
  • All features
  • Driver app for every driver
  • Phone support
  • Setup done with you on a call
Start free trial

14-day free trial, no card needed. One-time setup of $250 covers connecting Fleet-Dash and entering your drivers and pay rates. Over 30 trucks? Talk to us.

Questions

Before you ask

Do I need Fleet-Dash?

No. Fleet-Dash makes it automatic, but you can also enter loads by hand or have drivers send ticket photos from the driver app.

Does it replace QuickBooks?

For most small fleets, yes. FleetBooks keeps the books, imports your bank, tracks bills and runs profit and loss. If your accountant wants QuickBooks, you can export reports for them.

Can I pay owner-operators and company drivers differently?

Yes. Each driver has their own pay rate and type. Company drivers export for your W-2 payroll provider, and owner-operators get 1099 settlements with fuel and lease deductions.

Who else in my office can use it?

Give each person their own login and choose what they can see. Your dispatcher can see loads without seeing payroll.

Is my data safe?

Your data is kept on secure servers and backed up. Each company only ever sees its own trucks, drivers and money.

Get started

See your own loads in FleetBooks

Tell us a little about your fleet. We'll set up a trial with your drivers and pay rates and walk you through your first week on a call.